Send by mail a reminder one hour before those important events
Stay ahead of the game with timely email reminders before your key calendar events.
We've all experienced that sinking feeling when we realize we've missed a critical meeting or deadline simply because the reminder came too late—or worse, not at all. Manually tracking important events, scanning your calendar throughout the day, and setting one-off reminders is time-consuming and prone to errors. Without a reliable, automated reminder system, you risk lost opportunities, strained relationships, or costly delays, while your mental energy gets siphoned away by constant task-switching and anxiety over being unprepared.
This Botize formula has your back: it automatically scans your Google Calendar every hour for any upcoming events tagged as #importante and sends you a tailored email reminder exactly one hour before each event. No need to set individual notifications or sift through your agenda—the automation ensures you stay ahead, organized, and stress-free. You can easily customize the frequency, choose which calendar or keyword to monitor, and tweak how reminders are delivered, so your workflow perfectly matches your priorities.
Ready to stop missing out and start feeling in control? Just follow the simple steps in Botize or tap into this formula where all the key settings are ready to go. In minutes, you’ll transform last-minute scrambles into calm confidence—let’s set up your reminders now!
Automate this task with 3 simple prompts
Copy and paste the following prompts into Botize's AI task editor
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1
Access the Botize automated task editor.
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2
Select the AI editing tool.
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Start by setting up the automation so it runs once every hour.
Copy and paste this prompt into the AI editing tool.
Create a schedule for this automation to trigger every hour. ⤵
Click the 'Apply this task' button to confirm.
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4
Add a step to check your Google Calendar for any upcoming important events, specifically those happening one hour from now that include the keyword '#importante'.
Copy and paste this prompt into the AI editing tool.
Search Google Calendar for the next event starting one hour from now that contains the hashtag #importante in its details. ⤵
Click the 'Apply this task' button to confirm.
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Then, add a step to send yourself an email reminder about the event, including its summary, description, and a link to the calendar entry.
Copy and paste this prompt into the AI editing tool.
Send me an email about this important event, with the subject showing its name and start time, and the body including the event summary, description, and a direct link to the event in Google Calendar. ⤵
Click the 'Apply this task' button to confirm.
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6
Your automation is ready to use. Click the 'Save changes' button.
Save changes
Never Miss a Beat: Get Reminded Before Important Events
Imagine this: an email arrives just as you’re getting ready for the next big thing on your calendar, ensuring you’re prepared and stress-free.
| Manual | Botize | |
|---|---|---|
| Check calendar manually | 5 | 0 Minutes |
| Compose reminder emails | 10 | 0 Minutes |
| Set up phone alarms | 5 | 0 Minutes |
| Total | 20 | 0 Minutes |
Yes, you've found your solution to never forgetting another crucial meeting or deadline.
Example 1: Meeting Reminders
Jason uses it to get alerted an hour before client meetings, with all details like agenda and location.
Stay Prepared
Receive timely alerts so you're always on top of your schedule.
Peace of Mind
Relax knowing you’ll get a heads-up before any event.
Boost Productivity
Focus on tasks at hand without worrying about forgetting an upcoming event.
Example 2: Project Deadlines
Anna gets a reminder before project deadlines, so she can make sure everything is on track.
⌾︎ You’re managing multiple tasks and need a gentle nudge.
⌾︎ You juggle a busy schedule and can't afford to miss a meeting.
✕ You never forget a date and prefer manual reminders.
✕ You hardly use a calendar for event planning.
✓ Choose how far in advance you want reminders;
✓ Select specific calendars to monitor for events;
✓ Use hashtags to focus on the most important events;
