Telegram conversational assistant to register products in new Google Sheets documents
Forget spreadsheets and boring forms. Meet your new assistant: chat, register, done. Your inventory just got WAY easier.
Manually registering product details every time someone messages you on Telegram is a time sink—lost hours spent copying, duplicating Google Sheets files, asking back and forth for missing specifics, then entering data cell by cell. It’s not just slow; it’s ripe for errors, bottlenecks, and missed updates. Every product that slips through the cracks impacts inventory accuracy, traceability, and ultimately, your ability to make decisions fast and keep your business moving.
With this Botize formula, your Telegram bot handles everything: as soon as it receives a text, it guides users through a friendly step-by-step conversation powered by ChatGPT to collect all vital product details (code, name, quantity, status). Once complete, it instantly duplicates your chosen Google Sheet, places each piece of info in the exact cells you specify, and seamlessly saves a new, perfectly organized record. This brings structure, speed, and accuracy—turning a messy, manual process into a smooth, interactive, and automated workflow. You still control the Google Sheet template, cell destinations, and timing, so it adapts to your unique setup.
Get ready to boost productivity and make record-keeping a hands-free experience—just follow the step-by-step guide below, or jump straight in using this formula that’s ready for your customization on Botize. Your team and future self will thank you!
Automate this task with 9 simple prompts
Copy and paste the following prompts into Botize's AI task editor
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Access the Botize automated task editor.
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Select the AI editing tool.
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Start the automation instantly whenever it's triggered to make sure we react right when an event happens.
Copy and paste this prompt into the AI editing tool.
Set up the automation to trigger immediately as soon as an event occurs. ⤵
Click the 'Apply this task' button to confirm.
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4
Listen for new text messages sent to the Telegram bot so the conversation can begin when a user sends something.
Copy and paste this prompt into the AI editing tool.
Whenever your Telegram bot receives a text message, use that as a trigger to start the conversation. ⤵
Click the 'Apply this task' button to confirm.
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Prepare the system to handle several steps in the data collection process with a built-in repetition mechanism.
Copy and paste this prompt into the AI editing tool.
Set up a repeat step so you can collect multiple pieces of information from the user (for example, looping through questions for each piece of product data). ⤵
Click the 'Apply this task' button to confirm.
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Engage GPT to help guide the conversation in a structured way and get specific details from the user.
Copy and paste this prompt into the AI editing tool.
Prompt the GPT model to hold a structured, step-by-step conversation with the user and collect information such as product code, name, quantity, and status. ⤵
Click the 'Apply this task' button to confirm.
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Create a conversational flow that asks for each required product field in turn, confirms data entry, and proceeds to the next question.
Copy and paste this prompt into the AI editing tool.
Design a conversation flow: first, ask for the product code; once received, ask for product name; then the quantity; finally, ask for the status. Confirm each entry before moving to the next question. ⤵
Click the 'Apply this task' button to confirm.
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Once all the product data is collected, duplicate a template Google Sheets file to store the new entry.
Copy and paste this prompt into the AI editing tool.
Create a new Google Sheets document by duplicating a predefined template after all details have been collected from the user. ⤵
Click the 'Apply this task' button to confirm.
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Add the collected product details into specific columns in the new Google Sheets document so it's easy to track each registered item.
Copy and paste this prompt into the AI editing tool.
Insert the product code, name, quantity, and status into the appropriate columns of the new Google Sheet. ⤵
Click the 'Apply this task' button to confirm.
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Collect and organize the outcomes from the conversation to keep them together for future actions or review.
Copy and paste this prompt into the AI editing tool.
Gather all the collected product information into a single list that can be referenced or processed in later steps. ⤵
Click the 'Apply this task' button to confirm.
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Finally, send a summary reply to the user in Telegram, confirming what step the assistant is at and summarizing the result.
Copy and paste this prompt into the AI editing tool.
Reply to the user in Telegram, summarizing the action taken and showing the current step in the process. ⤵
Click the 'Apply this task' button to confirm.
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Your automation is ready to use. Click the 'Save changes' button.
Save changes
Product Registration, Now a Telegram Chat Away
Instead of filling out rows and columns by hand or juggling tabs, just talk to your Telegram bot. It’ll ask you—like a friendly colleague—for each product’s code, name, quantity, and status. As soon as you finish, your answers are auto-logged in a fresh Google Sheet, ready to go. No tech-wizardry needed. Just you, your words, and a smarter workflow.
| Manual | Botize | |
|---|---|---|
| Open Google Sheets, duplicate template | 1 minute | 0 Minutes |
| Ask the user for every detail (code, name, quantity, status) | 2 minutes | 0 Minutes |
| Enter all data, double-check spelling | 3 minutes | 0 Minutes |
| Message team for more data or corrections | 2 minutes | 0 Minutes |
| Total | 8+ minutes per product | 0 Minutes |
If you wanted a fun and human way to log your products into Google Sheets—direct from Telegram, conversation-style—this is EXACTLY what you were looking for.
Mobile Warehouse Helper
You walk through inventory with your phone. As you unpack products, just tell the bot what you see. Your Google Sheet updates itself—live—while you sip your coffee.
Zero Boredom
Forget robotic forms. This is inventory by conversation.
No Typos
Structured chat ensures you never miss a detail or make messy mistakes.
Sheets on Autopilot
Documents are created for you while you chat. No manual copying. Ever.
Remote Retail Updates
Your shop team registers new items from anywhere, using Telegram voice or text. The Sheet is instantly ready back at HQ—with zero chance of skipped details.
⌾︎ This system is ideal if you’re tired of repetitive form-filling and want to register products on-the-go, right from your phone.
⌾︎ Perfect if your team is allergic to spreadsheets but loves chatting on Telegram.
✕ Not useful if you already enjoy manually copying product info into Google Sheets every day.
✕ Won’t make sense if your process NEVER involves adding new products or you hate Telegram.
✓ Pick which cells in your Google Sheet get which product details.
✓ Provide your own Sheets template to duplicate—make it fit your workflow.
✓ Add extra fields or change questions in the Telegram chat for truly custom data.
This automation triggers every time your Telegram bot receives a text message. It uses GPT to hold a conversation with the user and collect product details (code, name, quantity, and status). Once all the data is gathered, it duplicates a Google Sheets document and writes the collected information into the new file. You will need to provide the URL of the Google document to duplicate and customize which cells should store each piece of data.
