Write down on Google Calendar the date of each project's closing
Say goodbye to manual tracking - automate project closing dates directly into your calendar!
Keeping track of closed projects often slips through the cracks, leaving teams blind to what’s been accomplished—and you left scrambling through old emails or platforms to pinpoint when a project actually ended. This manual tracking not only wastes precious hours but also means reports are incomplete, follow-ups miss context, and you lose the overall visibility that keeps clients and managers happy. If you’re still jumping between Zoho Projects and your calendar to jot down closure dates, you’re burning time and risking accuracy every single week.
This Botize formula does all the heavy lifting: it automatically scans your Zoho Projects account every hour for newly archived or completed projects, and, the moment it spots one, logs an event in your chosen Google Calendar with all relevant details. Instead of repetitive manual updates, your team gains instant, reliable documentation—making project reviews, billing, and team retrospectives seamless and error-free. With this transformation, you go from fragmented record-keeping to one-click, real-time compliance and total visibility.
Ready to stop wasting time and start closing projects with confidence? Just follow the step-by-step in Botize, where you can customize frequency and filters to match your workflow. Or, if you’re in a hurry, use this formula—prebuilt and ready to activate—and experience instant peace of mind with every project milestone.
Automate this task with 3 simple prompts
Copy and paste the following prompts into Botize's AI task editor
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1
Access the Botize automated task editor.
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2
Select the AI editing tool.
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3
Let's begin by setting up the automation to run on a regular basis.
Copy and paste this prompt into the AI editing tool.
Schedule this automation to run automatically every hour. ⤵
Click the 'Apply this task' button to confirm.
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4
Now, we want to check if there are any new projects that have recently been closed or archived in Zoho Projects.
Copy and paste this prompt into the AI editing tool.
Add a step to search in Zoho Projects for any project that was recently marked as completed or archived since the last run. ⤵
Click the 'Apply this task' button to confirm.
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5
Lastly, let's make sure the closing date for each project appears on Google Calendar.
Copy and paste this prompt into the AI editing tool.
Create a new event in Google Calendar for each newly closed project. The event should have the project's name in the title and a note that the project has been finished. ⤵
Click the 'Apply this task' button to confirm.
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6
Your automation is ready to use. Click the 'Save changes' button.
Save changes
Effortlessly Track Project Closures with Google Calendar
Imagine having every project closure date automatically logged into your Google Calendar. This automation acts like your personal assistant, tracking dates so you can focus on more important things.
| Manual | Botize | |
|---|---|---|
| Checking project status | 10 | 0 Minutes |
| Manually updating calendar | 15 | 0 Minutes |
| Double-checking entries | 5 | 0 Minutes |
| Total | 30 | 0 Minutes |
Finally, the tool you needed to keep project dates in check without lifting a finger.
Marketing Agency
An agency tracks client project completions and uses this automation to notify their team of deadlines without constant manual updates.
Stress-Free Planning
Never forget a project's closing date again.
Boosted Productivity
Less time on admin tasks, more time on creativity.
Seamless Experience
Works seamlessly with your existing tools.
Freelance Developer
A solo developer juggles multiple projects and needs an efficient way to remember when each one wraps up.
⌾︎ You need to keep track of multiple project deadlines.
⌾︎ You're tired of manually entering project dates every time.
âś• You're okay with manually tracking all your project dates.
âś• You're not using a digital calendar for planning.
âś“ Set custom calendar reminders for specific project types.
âś“ Choose specific team members to notify about project updates.
âś“ Integrate with other tools for a fully customized workflow.
