Analyze voice messages received on Telegram, extract key data, and store it in Google Sheets.

Never waste time transcribing notes or missing key info again. Just send a voice message in Telegram and let the rest happen on autopilot.

  • Instantly when the trigger is activated
  • Instantly when receiving a voice message (telegrambot → webhook_voice_file)
  • Create a Transcription (openai_whisper → transcription)
  • Send a Prompt for a structured response (chatgpt → completion_as_data)
  • Add a new row at the end of a sheet (gspreadsheet → add_row_to_end)
  • Reply to the user (telegrambot → reply)

Imagine having to manually listen to every voice message you receive on Telegram, jotting down names, dates, events, and then retyping all that data into a Google Sheets file. It's a painstaking, error-prone process that eats away your valuable hours, especially if you're handling high message volumes or managing team communications. Skip the automation, and you risk missed details, delays in data sharing, and a lack of real-time visibility that could mean lost opportunities, confusion, or costly mistakes.

This Botize formula automates the entire workflow: whenever a voice message lands in your Telegram channel, it automatically transcribes the audio, extracts key data like headline, description, who/what/when/where/why/how, and plugs it straight into your preferred Google Sheets. The shift is dramatic—what was once a manual, repetitive grind becomes a seamless, instant, and reliably organized process. You’ll save time, reduce errors, respond faster, and maintain an accurate, searchable transcript archive. Plus, you remain in control with options to choose your trigger channel, adjust the frequency, or filter by message type for maximum flexibility.

Ready to regain your time, improve accuracy, and streamline how you handle Telegram voice messages? Jump into the step-by-step guide to set up this formula or use Botize’s ready-made automation—all designed for easy customization so you get exactly the results you want. Let’s turn your voice messages into actionable data, effortlessly.

Start using this automation

It's ready to go. Choose how to set it up in your account.

Open it in the Botize editor

Load it into your account and customize it in the visual panel, with everything in view.

Open it in Claude or ChatGPT

Copy this and paste it into ChatGPT or Claude (with the free Botize connector): it'll load the automation, tailor it with you and save it to your account.

Not connected yet? Claude guide · ChatGPT guide


Turn Telegram Voice Messages into Google Sheets Gold—Automatically

Here’s the magic: Whenever you or someone sends a voice note on Telegram, this system captures it, turns spoken words into text, extracts the juicy details—like who, what, when, and where—and drops it all, neatly organized, straight into your Google Sheets. No more endless rewinds, manual typing, or losing key info in audio chaos.

Manual Botize
Download the voice message from Telegram 2 0 Minutes
Play and listen carefully to extract details 5 0 Minutes
Transcribe spoken audio to text manually 10 0 Minutes
Identify and type key data into Google Sheets 5 0 Minutes
Send confirmation or follow-up message 3 0 Minutes
Total 25 0 Minutes

Looking for a smarter, simpler way to get data out of your Telegram audio and into Google Sheets? You’re in exactly the right place.


Sales Teams on the Move

A sales rep records quick client updates or new leads as Telegram voice notes. The automation writes all critical info straight into their CRM Google Sheet. Follow-ups? Never forgotten.

Zero Manual Work

Everything happens while you sip coffee. No typing, no copy-pasting, no fuss.

Crystal Clear Records

Google Sheets keeps every voice note’s data accessible, organized and search-ready.

Instant Transcription

Turn voice rambles into readable notes, meeting logs, and task lists at light speed.


Field Reports Made Easy

A field technician leaves audio updates after every job. Location, job details, and issues go into Google Sheets instantly. No paperwork, no transcribing late at night.

🎙️

⌾︎ You handle lots of daily details and prefer talking over typing.

⌾︎ You need to keep records of client calls, field updates, or team feedback—quickly and without hassle.

🙅‍♂️

✕ You never use voice messages or hate Google Sheets.

✕ You’re looking for a generic automation tool, not a real corner-cutting solution.


✓ Choose which Telegram chats or channels trigger the automation.

✓ Decide what keywords or types of data to automatically extract, based on your business needs.

✓ Select or tweak which columns in your Google Sheet get filled with what kind of voice-data magic.




This automation listens for new voice messages received on Telegram. It transcribes the audio, extracts key information such as names, dates, or events, and automatically logs the results into a structured Google Sheets file.

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