Analyze voice messages received on Telegram, extract key data, and store it in Google Sheets.
Never waste time transcribing notes or missing key info again. Just send a voice message in Telegram and let the rest happen on autopilot.
Imagine having to manually listen to every voice message you receive on Telegram, jotting down names, dates, events, and then retyping all that data into a Google Sheets file. It's a painstaking, error-prone process that eats away your valuable hours, especially if you're handling high message volumes or managing team communications. Skip the automation, and you risk missed details, delays in data sharing, and a lack of real-time visibility that could mean lost opportunities, confusion, or costly mistakes.
This Botize formula automates the entire workflow: whenever a voice message lands in your Telegram channel, it automatically transcribes the audio, extracts key data like headline, description, who/what/when/where/why/how, and plugs it straight into your preferred Google Sheets. The shift is dramatic—what was once a manual, repetitive grind becomes a seamless, instant, and reliably organized process. You’ll save time, reduce errors, respond faster, and maintain an accurate, searchable transcript archive. Plus, you remain in control with options to choose your trigger channel, adjust the frequency, or filter by message type for maximum flexibility.
Ready to regain your time, improve accuracy, and streamline how you handle Telegram voice messages? Jump into the step-by-step guide to set up this formula or use Botize’s ready-made automation—all designed for easy customization so you get exactly the results you want. Let’s turn your voice messages into actionable data, effortlessly.
Automate this task with 6 simple prompts
Copy and paste the following prompts into Botize's AI task editor
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1
Access the Botize automated task editor.
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2
Select the AI editing tool.
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3
Set up the automation so it can be triggered whenever needed.
Copy and paste this prompt into the AI editing tool.
Create a trigger that will start the automation immediately whenever it's activated. ⤵
Click the 'Apply this task' button to confirm.
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4
Monitor Telegram for new voice messages and capture the message details.
Copy and paste this prompt into the AI editing tool.
Add a step to listen for new voice messages on any public Telegram channel and capture details like who sent it, the message ID, and a link to the audio file. ⤵
Click the 'Apply this task' button to confirm.
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5
Convert the received Telegram voice message into text for further analysis.
Copy and paste this prompt into the AI editing tool.
Add a step to transcribe the audio from the Telegram voice message into text using a speech-to-text service. ⤵
Click the 'Apply this task' button to confirm.
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6
Analyze the transcription to extract key pieces of information in a clear, structured way.
Copy and paste this prompt into the AI editing tool.
Take the full transcribed text and summarize it into a JSON format containing these fields: headline, description, who is involved, what happened, when it happened, where it happened, why it happened, and how it happened. ⤵
Click the 'Apply this task' button to confirm.
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7
Organize and store the extracted information in a Google Sheets file for tracking and review.
Copy and paste this prompt into the AI editing tool.
Add a new row to a Google Sheet and fill each column with the information extracted from the previous step (headline, description, who, what, when, where, why, how). Make sure each detail goes into a separate column. ⤵
Click the 'Apply this task' button to confirm.
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8
Let the Telegram user know their voice message was processed and information was saved.
Copy and paste this prompt into the AI editing tool.
Send a reply on Telegram to the user confirming that their message was recorded in Google Sheets, and include all the extracted details for their reference. ⤵
Click the 'Apply this task' button to confirm.
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9
Your automation is ready to use. Click the 'Save changes' button.
Save changes
Turn Telegram Voice Messages into Google Sheets Gold—Automatically
Here’s the magic: Whenever you or someone sends a voice note on Telegram, this system captures it, turns spoken words into text, extracts the juicy details—like who, what, when, and where—and drops it all, neatly organized, straight into your Google Sheets. No more endless rewinds, manual typing, or losing key info in audio chaos.
| Manual | Botize | |
|---|---|---|
| Download the voice message from Telegram | 2 | 0 Minutes |
| Play and listen carefully to extract details | 5 | 0 Minutes |
| Transcribe spoken audio to text manually | 10 | 0 Minutes |
| Identify and type key data into Google Sheets | 5 | 0 Minutes |
| Send confirmation or follow-up message | 3 | 0 Minutes |
| Total | 25 | 0 Minutes |
Looking for a smarter, simpler way to get data out of your Telegram audio and into Google Sheets? You’re in exactly the right place.
Sales Teams on the Move
A sales rep records quick client updates or new leads as Telegram voice notes. The automation writes all critical info straight into their CRM Google Sheet. Follow-ups? Never forgotten.
Zero Manual Work
Everything happens while you sip coffee. No typing, no copy-pasting, no fuss.
Crystal Clear Records
Google Sheets keeps every voice note’s data accessible, organized and search-ready.
Instant Transcription
Turn voice rambles into readable notes, meeting logs, and task lists at light speed.
Field Reports Made Easy
A field technician leaves audio updates after every job. Location, job details, and issues go into Google Sheets instantly. No paperwork, no transcribing late at night.
⌾︎ You handle lots of daily details and prefer talking over typing.
⌾︎ You need to keep records of client calls, field updates, or team feedback—quickly and without hassle.
✕ You never use voice messages or hate Google Sheets.
✕ You’re looking for a generic automation tool, not a real corner-cutting solution.
✓ Choose which Telegram chats or channels trigger the automation.
✓ Decide what keywords or types of data to automatically extract, based on your business needs.
✓ Select or tweak which columns in your Google Sheet get filled with what kind of voice-data magic.
This automation listens for new voice messages received on Telegram. It transcribes the audio, extracts key information such as names, dates, or events, and automatically logs the results into a structured Google Sheets file.
