When a Google Calendar event is approaching, it notifies by sending a WhatsApp template message
Get timely reminders straight to your WhatsApp, so you're always prepared.
Manual event reminders are a constant headache—double-checking your Google Calendar, copying event details, writing out WhatsApp notifications, and risking forgotten or late messages cost you valuable time and professional credibility. If a crucial reminder slips through, meetings are missed, client trust erodes, and projects stall. The invested hours add up fast and the cost in lost opportunities or disappointed recipients is even greater.
This Botize formula eliminates all that friction by seamlessly detecting when a Google Calendar event is approaching and, like clockwork, sending a personalized WhatsApp template message directly to your contact. The message dynamically includes both the event title and its start date/time—no manual copying or pasting. You control how far in advance notifications trigger (up to 4 hours before), how often the automation checks (every hour or your chosen interval), and which events it covers, keeping you proactive, present, and never caught off guard.
Experience the peace of mind and newfound efficiency that come with automating reminders—no more last-minute scrambles or missed connections. Follow the simple step-by-step to set up this formula in Botize or use the ready-made link to activate it instantly and customize details to your workflow. Your calendar, your rules, your time back.
Automate this task with 3 simple prompts
Copy and paste the following prompts into Botize's AI task editor
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1
Access the Botize automated task editor.
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2
Select the AI editing tool.
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3
First, set up the automation so it runs automatically at regular intervals to check for upcoming events.
Copy and paste this prompt into the AI editing tool.
Schedule the automation to trigger every hour. ⤵
Click the 'Apply this task' button to confirm.
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4
Then, add a step to look ahead in the Google Calendar and find any event that is scheduled to start within the next four hours.
Copy and paste this prompt into the AI editing tool.
Check the specified Google Calendar for the next upcoming event that will start in the next four hours, and get its title and start date and time. ⤵
Click the 'Apply this task' button to confirm.
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5
Finally, send a WhatsApp message using a template to remind about the event.
Copy and paste this prompt into the AI editing tool.
Send a WhatsApp message using the 'reminder' template (in Spanish) to the selected phone number, using the event title as the first parameter and the event start date and time as the second parameter. ⤵
Click the 'Apply this task' button to confirm.
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Your automation is ready to use. Click the 'Save changes' button.
Save changes
Never Miss a Beat with Google Calendar and WhatsApp Alerts!
As your Google Calendar event time approaches, this smart system sends a gentle nudge to your WhatsApp with all the details. It's like having a personal assistant reminding you what’s next.
| Manual | Botize | |
|---|---|---|
| Manually checking Google Calendar | 10 | 0 Minutes |
| Sending manual WhatsApp reminders | 15 | 0 Minutes |
| Total | 25 | 0 Minutes |
You've just found the perfect solution to keep your calendar under control.
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Receive professional meeting details on WhatsApp, ensuring you're always prepared before walking into the boardroom.
Stay Informed
Receive event alerts without lifting a finger.
Peace of Mind
Never scramble last minute; be relaxed and prepared.
Save Time
Focus on what’s important, not on remembering everything.
Never Forget Special Occasions
Get instant alerts to prepare for birthdays or anniversaries, saving face with timely gifts or messages.
⌾︎ Those who juggle multiple appointments daily.
⌾︎ Anyone who wants to streamline their scheduling process.
✕ If you prefer handwritten notes.
✕ If you have no events on Google Calendar.
✓ Adjust the reminder time to fit your schedule.
✓ Personalize the WhatsApp message template for different events.
✓ Select which events trigger reminders.
The automation is triggered whenever a Google Calendar event approaches, notifying by sending a WhatsApp template message. It assumes you have a WhatsApp template named 'reminder' set up on Facebook to accept a first parameter with the event title and a second parameter with the event start date and time
