WhatsApp Bot for Appointment Booking with Google Calendar
Simplify your life by booking appointments through WhatsApp with seamless Google Calendar integration.
Manually managing appointment bookings over WhatsApp is a daily headache: endless back-and-forths, missed messages, double bookings, and wasted hours trying to sync calendars. For every client who has to wait or every slot lost due to human error, you lose valuable time, revenue, and even professional credibility—while your competitors move faster and satisfy customers with ease.
This Botize formula transforms your booking process by connecting WhatsApp messages directly to your Google Calendar. When someone reaches out to book, it instantly finds your real-time availability, guides them through choosing a date and time, confirms their spot, and adds it straight to your calendar—no more manual work. You decide which time slots are offered, set your preferred hours, and flexibly customize the interaction flow, ensuring your schedule stays organized and double bookings become a thing of the past.
Ready to reclaim your time and provide a best-in-class booking experience? Follow the simple step-by-step to set up this formula with Botize—it’s fully adaptable to your scheduling needs, and you’ll be up and running in minutes. Want to skip the setup? Use the ready-to-use automation link to start impressing clients and simplifying your life today!
Automate this task with 8 simple prompts
Copy and paste the following prompts into Botize's AI task editor
-
1
Access the Botize automated task editor.
-
2
Select the AI editing tool.
-
3
Start the automation whenever the main trigger is activated.
Copy and paste this prompt into the AI editing tool.
Trigger this workflow as soon as the main condition or entry point is met. ⤵
Click the 'Apply this task' button to confirm.
-
4
Detect when a new WhatsApp message is received to initiate the booking conversation.
Copy and paste this prompt into the AI editing tool.
Wait for an incoming text message on WhatsApp Business and use it to start the appointment booking process. ⤵
Click the 'Apply this task' button to confirm.
-
5
Check Google Calendar to find available appointment slots in the next 5 days, between 10-11am and 3-4pm.
Copy and paste this prompt into the AI editing tool.
Search for free appointment slots in the Google Calendar for the next 5 days, only considering the times between 10:00-11:00 and 15:00-16:00, following the Europe/Madrid time zone. ⤵
Click the 'Apply this task' button to confirm.
-
6
Ask the user to pick a day from the available dates found in the calendar.
Copy and paste this prompt into the AI editing tool.
Send a WhatsApp message showing a list of available dates to the user. Ask them to choose a day from the list. ⤵
Click the 'Apply this task' button to confirm.
-
7
Once the user selects a day, check which appointment times are available for that specific date.
Copy and paste this prompt into the AI editing tool.
Check Google Calendar to find the available appointment slots (10:00-11:00, 15:00-16:00) for the day chosen by the user. ⤵
Click the 'Apply this task' button to confirm.
-
8
Ask the user to pick a specific appointment time for the chosen day.
Copy and paste this prompt into the AI editing tool.
Send a WhatsApp list message with the available time slots for the selected date, and invite the user to choose their preferred time. ⤵
Click the 'Apply this task' button to confirm.
-
9
Create a new event in Google Calendar based on the time slot selected by the user.
Copy and paste this prompt into the AI editing tool.
Add a new event in Google Calendar for the selected time slot, using the user's name for the event summary. ⤵
Click the 'Apply this task' button to confirm.
-
10
Send a confirmation message to the user with their appointment details.
Copy and paste this prompt into the AI editing tool.
Send a WhatsApp message to the user confirming the appointment, mentioning the date and exact time they chose. ⤵
Click the 'Apply this task' button to confirm.
-
11
Your automation is ready to use. Click the 'Save changes' button.
Save changes
Automate Your Appointment Scheduling with WhatsApp
Imagine sending a simple WhatsApp message to book an appointment, and having everything fall into place in seconds—right into your Google Calendar.
| Manual | Botize | |
|---|---|---|
| Search available calendar slots | 5 minutes | 0 Minutes |
| Handle booking confirmations | 3 minutes | 0 Minutes |
| Total | 8 minutes | 0 Minutes |
You’ve just found the ultimate solution to effortless appointment booking!
Healthcare Appointment
A patient can easily book their next doctor’s visit without needing to call the office.
Time-Saver
Free up hours from manual scheduling.
Always Ready
Schedule anytime, anywhere.
Seamless Integration
Effortless sync with Google Calendar.
Salon Booking
Clients can schedule their next haircut or beauty service directly during a quick chat.
⌾︎ This system is perfect if you often find yourself juggling multiple calendars.
⌾︎ Ideal for businesses with a steady flow of appointments.
✕ Not useful if you don't use WhatsApp for communication.
✕ Not suitable for those without a Google account.
✓ Set your preferred working hours for booking.
✓ Customize the message templates to fit your brand tone.
✓ Easily adjust time zones for traveling clients.
