For each new incoming email, it downloads any linked PDF it finds and uploads it to Google Drive
Every PDF sent to your inbox instantly lands in your Google Drive, no clicks, no fuss. Just magic.
If you regularly receive emails containing important PDFs—be it contracts, invoices, reports, or statements—the manual grind of scanning your inbox, hunting for those links, downloading files, and then uploading each to Google Drive is a massive drag on your day. It’s tedious, error-prone, and when deadlines hit or audits loom, that lost time and missed documents can cost you credibility, money, and peace of mind. Every overlooked attachment risks putting vital information out of sight and slows collaboration to a crawl.
This Botize formula acts as your always-on digital assistant, instantly detecting new emails sent to your unique Botize address, auto-finding any PDF link within the body, downloading the doc, and uploading it straight to Google Drive—no clicks, copying, or manual saves required. The process is fully customizable: set how often it checks your inbox, apply filters to process only specific senders or subjects, and control file naming conventions to fit your workflow. Your PDFs land neatly organized, searchable, and shareable, giving you back hours and removing the risk of lost data.
Take the hassle out of managing your incoming PDFs—just follow the simple step-by-step with this formula and everything will flow automatically from email to Google Drive. Want to skip the setup? You’ll find a ready-to-use version in Botize that launches this time-saving system in moments. Get started and focus on growing your business instead of sorting your inbox!
Automate this task with 4 simple prompts
Copy and paste the following prompts into Botize's AI task editor
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1
Access the Botize automated task editor.
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2
Select the AI editing tool.
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Let's start by setting up the main trigger so the automation runs instantly when activated.
Copy and paste this prompt into the AI editing tool.
Make sure the automation is triggered immediately whenever the main trigger is activated. ⤵
Click the 'Apply this task' button to confirm.
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4
Now, let's add a step to check your Botize email address for new incoming messages.
Copy and paste this prompt into the AI editing tool.
Set up a step that runs instantly whenever a new message is received at your Botize email address. ⤵
Click the 'Apply this task' button to confirm.
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Next, let's make sure we can find PDF links inside the email message.
Copy and paste this prompt into the AI editing tool.
Add a step to extract any links from the email's message body that end with '.pdf'. ⤵
Click the 'Apply this task' button to confirm.
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Finally, let's save those PDF files to Google Drive automatically.
Copy and paste this prompt into the AI editing tool.
Add a step that downloads the linked PDF file and uploads it to your Google Drive with a timestamped filename. ⤵
Click the 'Apply this task' button to confirm.
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Your automation is ready to use. Click the 'Save changes' button.
Save changes
Never Miss a PDF Again — Your Inbox to Google Drive, on Autopilot
Here’s the deal: Whenever you receive an email (to your free Botize email address) that includes a link to a PDF, we jump into action. The automation grabs the PDF from the email, downloads it, and places it neatly in your Google Drive. You relax while we do the repetitive part.
| Manual | Botize | |
|---|---|---|
| Check inbox and search for emails with PDF links | 3 | 0 Minutes |
| Click each PDF link and download | 2 | 0 Minutes |
| Open Drive, upload and organize | 3 | 0 Minutes |
| Total | 8 | 0 Minutes |
Email full of important PDFs? Tired of downloading attachments and uploading them to Drive? Yep, you just found the answer.
Invoices from Clients
Every time a client emails you a payment invoice as a PDF link, it pops straight into your ‘Invoices’ folder in Google Drive. Forget about manual uploads.
Hands Off
No more wasting your life on downloads and uploads.
Never Lose Docs
Every PDF is always where you expect it — in your Drive.
Save Hours
Reclaim your time for things that actually matter.
University Course Materials
Receive course notes as PDF links from your professor? Land them instantly in your study folder, so you always have them at hand, organized and accessible.
⌾︎ This is ideal if you’re sent receipts, invoices, or contracts to email and need them safe and sound in Google Drive.
⌾︎ Perfect for anyone who hates routine computer work. If you’re looking for peace of mind and less admin work, this is made for you.
✕ No benefit if you never receive PDFs via email.
✕ If you adore downloading and sorting your files manually, you won’t get much here.
✓ You can choose exactly which emails trigger the automation by setting up filters (e.g., only from specific senders).
✓ Customize the Google Drive folder where PDFs are stored — keep work and personal files separate.
✓ Rename PDFs automatically to match your preferred format (add dates, subjects, or sender names).
This automation is triggered every time an email arrives at your free Botize email address containing a link to a PDF in the message body. It will automatically download the PDF and upload it to your Google Drive.
