Webhook to send emails from your account using SMTP
Connect your systems and send emails from your account—no tech headaches, just one smart link.
Sending emails from different systems often means tedious manual effort—copying, pasting, logging in, and making sure nothing falls through the cracks. Each extra step to route communications eats up precious hours and introduces the risk of delays or human error. Without automation, important messages get lost, project follow-ups stall, and team alignment suffers, costing you both time and professional credibility.
This formula from Botize seamlessly bridges your external systems and your email account, allowing you or any platform to trigger emails automatically with a simple webhook call. Once you connect your SMTP account, all it takes is sending the recipient, subject, and message to the webhook, and Botize handles the entire email delivery instantly. Customization is in your hands: set up the workflow to run as frequently as needed, define which systems can send messages, and apply specific filters or conditions for tighter control. Suddenly, manual chores and communication bottlenecks are replaced with a system you can truly depend on.
Ready to experience effortless communication? Follow the step-by-step guidance in Botize to set up this reliable automation for your workflow, or jump straight in with the ready-made formula. Take control and let your systems talk to your inbox automatically—it’s your turn to save time and unlock focus for the work that matters.
Automate this task with 2 simple prompts
Copy and paste the following prompts into Botize's AI task editor
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Access the Botize automated task editor.
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Select the AI editing tool.
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Begin by setting up a webhook trigger that allows external systems to start the process and collects the necessary email details.
Copy and paste this prompt into the AI editing tool.
Create a webhook trigger that activates this automation when it receives a request containing three required parameters: 'to' (the recipient's email address), 'subject' (the subject of the email), and 'body' (the main content of the email). ⤵
Click the 'Apply this task' button to confirm.
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Now, add a step that sends an email using your SMTP account with the information received from the webhook.
Copy and paste this prompt into the AI editing tool.
Add a step to send an email through your configured SMTP account, using the 'to', 'subject', and 'body' values collected from the webhook trigger. ⤵
Click the 'Apply this task' button to confirm.
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Your automation is ready to use. Click the 'Save changes' button.
Save changes
Send Emails Instantly with Your Own Webhook
Here’s the deal: you set up your SMTP email (just once), and we give you a secure webhook link. Whenever you—or any tool you use—call that link with three simple things (the recipient, subject, and message), the email gets sent. No messy setups, no rocket science. It just works.
| Manual | Botize | |
|---|---|---|
| Log into your email | 2 | 0 Minutes |
| Draft email message manually | 3 | 0 Minutes |
| Double-check address and subject | 2 | 0 Minutes |
| Click send and return to your main tool | 2 | 0 Minutes |
| Total | 9 | 0 Minutes |
Looking for an easy way to send emails from your apps using your own email account? Relax, you just landed in the right place.
Send Order Confirmations from Your Store
Your ecommerce shop can call the webhook every time an order is placed—customers instantly get a personal confirmation, from your actual business account.
Ridiculously Simple
Hook it up in minutes—even if you hate tech tutorials.
You’re in Control
Emails go straight from YOUR account, keeping your brand and trust intact.
Works with Anything
If it can talk to a webhook, it can send your email—no vendor lock-in.
Automate Reminders from Your CRM
Need to send meeting reminders or updates from your CRM? Just set up a webhook action and all emails come straight from you (not a generic platform address).
⌾︎ This system is ideal if you want any app or workflow to trigger emails from your account automatically.
⌾︎ Perfect if you're tired of rigid platforms or worrying about deliverability from third-party senders.
✕ Not for you if your app can't make a webhook call or if you literally never send emails.
✕ Doesn't make sense if you already have a custom-coded solution you love.
✓ You can point emails anywhere—just change the 'to' field in your webhook call.
✓ Personalize subject and message body on the fly, every single time.
✓ Choose any SMTP service you trust or prefer; it’s totally platform-agnostic.
This task creates a webhook that allows external systems to send emails using your email account through SMTP. When the webhook is called, the request must include three parameters: "to" (the recipient's email address), "subject" (the email subject), and "body" (the content of the message). The automation receives these parameters, connects to your configured email account via SMTP, and sends the email automatically using the provided information. To use this task, you must first configure your SMTP account within the task. Once configured, any system capable of calling a webhook will be able to send emails by providing the required parameters.
