Notify me by email every time a new project is created
Stay on top of your projects effortlessly - get an email every time a new project starts.
Tracking new projects in Zoho Projects can feel like a never-ending game of catch-up—by the time you see that a new project’s been created, you might have missed a crucial kickoff, key conversations, or deadlines for your team. Without automation, you’re left endlessly refreshing dashboards, combing through notifications, or relying on others to loop you in. All that manual checking costs you precious time, introduces unnecessary stress, and risks letting important projects slip through the cracks, impacting both your team’s productivity and your clients’ trust.
This formula swoops in to save the day by automatically scanning Zoho Projects every hour, detecting newly created projects, and instantly sending you a clear, personalized email with all key details—no matter where you are. Instead of anxiety and uncertainty, you receive up-to-the-minute notifications directly in your inbox, meaning you’re always in the loop and ready to take action. That seamless flow from project creation to awareness transforms your oversight and project leadership without any manual effort.
Ready to put project updates on autopilot? Just follow the simple step-by-step instructions with Botize to get this formula working for you, and remember, you can adjust the frequency or set custom filters to match your unique workflow. Or, if you want to speed things up, use the ready-made version to start receiving instant notifications today—so you’re always ahead of every new project.
Automate this task with 3 simple prompts
Copy and paste the following prompts into Botize's AI task editor
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1
Access the Botize automated task editor.
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2
Select the AI editing tool.
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3
Create a step that runs this automation every hour so it checks for new projects regularly.
Copy and paste this prompt into the AI editing tool.
Set the automation to trigger automatically every hour. ⤵
Click the 'Apply this task' button to confirm.
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4
Add a step to find out if there are any new active projects that have been created since the last time it checked.
Copy and paste this prompt into the AI editing tool.
Check for any new active projects created since the last check. ⤵
Click the 'Apply this task' button to confirm.
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5
Add a step to send me an email with the details whenever a new project is found.
Copy and paste this prompt into the AI editing tool.
Send an email to me with the name and project ID of the new project. ⤵
Click the 'Apply this task' button to confirm.
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6
Your automation is ready to use. Click the 'Save changes' button.
Save changes
Never Miss a Beat: Get Notified Instantly!
With just a few simple steps, you'll receive an email notification each time a new project is launched. It's like having a personal assistant who never sleeps!
Manual | Botize | |
---|---|---|
Check for new projects | 15 | 0 Minutes |
Read emails for updates | 10 | 0 Minutes |
Total | 25 | 0 Minutes |
Isn't it frustrating to miss out on the latest projects? You've landed at the perfect spot to fix that.
Marketing Manager
Lara, a marketing manager, uses this automation to stay updated on new campaigns across teams without drowning in emails.
Stay Updated
Get real-time alerts as soon as a project is initiated.
Save Time
No need to manually check for new projects.
Never Miss Out
Be the first to know and act on fresh opportunities.
Freelance Project Tracker
Tom, a freelancer, benefits from this by being promptly notified of new gigs, allowing him to respond quickly and secure more work.
⌾︎ You manage multiple projects simultaneously.
⌾︎ You're a team leader who needs to stay informed.
âś• You prefer checking updates manually every hour.
âś• You don't manage or track projects regularly.
âś“ Change the frequency of email notifications to fit your schedule.
âś“ Modify the email content to suit your communication style.
âś“ Integrate additional data points you want to be notified about.