Send a WhatsApp message to each recipient listed in a Google Sheets spreadsheet
Send personalized WhatsApp messages directly from Google Sheets, one click, zero headaches.
Reaching each contact in your list with a tailored WhatsApp message is more than a headache—it’s a bottleneck that eats up hours and exposes you to mistakes or missed follow-ups. If you’re copy-pasting numbers and texts from a spreadsheet into WhatsApp manually, you know how tedious and error-prone this gets, especially as your list grows. Not automating this means wasted time, lost business opportunities, and the risk that your most important messages just don’t get through in time.
This Botize formula solves the problem by regularly sweeping through your Google Sheet, picking up each new row with a unique phone number and message, and instantly sending a WhatsApp message using your approved template. You set the frequency—every five minutes, an hour, or whenever you need—and have the flexibility to fine-tune which rows or filters trigger the workflow. Say goodbye to repetitive manual messaging and hello to effortless, accurate communication at any scale, backed by the reliability and authority of WhatsApp’s official Business API.
Ready to turn dozens of manual tasks into one streamlined flow? Follow the step-by-step guide to set up this Botize automation, or jump straight in using the ready-made formula link and customize the timing or template to fit your needs. Let’s make hitting send automatic and watch your productivity soar!
Automate this task with 3 simple prompts
Copy and paste the following prompts into Botize's AI task editor
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Access the Botize automated task editor.
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Select the AI editing tool.
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Start by making sure the automation runs regularly so no recipients are missed.
Copy and paste this prompt into the AI editing tool.
Set up the automation to trigger automatically every 5 minutes. ⤵
Click the 'Apply this task' button to confirm.
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Next, we need to get the details of each new recipient and their message from the Google Sheets file.
Copy and paste this prompt into the AI editing tool.
Add a step to fetch the next new row from Google Sheets, taking the phone number from column A and the message to send from column B. ⤵
Click the 'Apply this task' button to confirm.
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Now let's send the WhatsApp message using the approved template and the information pulled from the spreadsheet.
Copy and paste this prompt into the AI editing tool.
Add a step to send a WhatsApp message using the specified template in Spanish, sending it to the phone number from column A and inserting the message text from column B. ⤵
Click the 'Apply this task' button to confirm.
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Your automation is ready to use. Click the 'Save changes' button.
Save changes
WhatsApp Messages, Sent Automatically – No More Copy-Paste Chaos
You fill out a Google Sheet with phone numbers and messages. Our automation grabs each row and sends your WhatsApp texts on autopilot. No manual sending, ever. Just hit 'go' and watch the results.
| Manual | Botize | |
|---|---|---|
| Open spreadsheet & copy number | 1 | 0 Minutes |
| Paste number into WhatsApp search | 0.5 | 0 Minutes |
| Write or paste custom message | 0.5 | 0 Minutes |
| Repeat for each recipient (x50) | 100 | 0 Minutes |
| Total | just over 100 minutes for 50 contacts (you could finish a Netflix episode instead) | 0 Minutes |
Yes, this is exactly what you needed. No more juggling spreadsheets, numbers, and endless browser tabs – just write your message, hit send, and magic happens.
Course Launch Notifications
You’re launching a new online course and want to let your student list know individually, but in one go.
Save Hours
No more tedious, repetitive message sending.
Always Personalized
Every recipient gets their own, unique message.
Zero Errors
Forget missing numbers or wrong texts – it just works.
Appointment Reminders
Your clients booked slots days in advance. Remind them automatically with personalized messages straight from your schedule spreadsheet.
⌾︎ You're managing campaigns, reminders, or updates and want to message many people, fast.
⌾︎ You hate repetitive tasks, typo risks, and tech headaches.
✕ You only need to send a message to one person, ever.
✕ You love manually copying numbers and sending WhatsApps one by one.
✓ Choose how often the automation runs (every 5 minutes, daily, etc.)
✓ Select which Google Sheet and columns to use for recipients and messages.
✓ Swap out WhatsApp message templates and change language to fit your campaign.
The automation goes through each row in a Google Sheets file: it takes the phone number from column A and the message from column B, then sends a WhatsApp message to each recipient. Beforehand, you must create the template in Facebook, get it approved, and then specify the exact template name in the task
