Save WhatsApp messages from a specific contact to Google Sheets and send a confirmation reply
The easiest way to capture important chats in Google Sheets and instantly confirm receipt—without lifting a finger.
Manually tracking important WhatsApp conversations from specific contacts is a huge headache—copying messages over to spreadsheets, sorting out which chats matter, and then needing to reply with confirmation eats up time you rarely have. Miss a message and risk losing track of crucial info in a sea of chats; forget to respond and you might seem unprofessional or unresponsive. Without automating this, you’ll be spending hours every week juggling administrative work and creating gaps in your workflow, costing you both efficiency and peace of mind.
This Botize formula solves all that by automatically monitoring your WhatsApp for messages from just the contact you choose. When a message lands, it’s logged directly to your specified Google Sheet—timestamped, tagged, and completely organized. Instantly, a personalized confirmation is sent back to the sender to reassure them their message was received and processed. You control what counts (set the number, the confirmation message, the Google Sheet location, and more), so your workflow fits your needs. Suddenly, no important messages slip through, your records are always up to date, and communication stays seamless.
See how easy it is to automate this essential task with Botize—just follow the intuitive step-by-step process or jump right in using the ready-built formula. Take control of your WhatsApp workflows, save hours, and bring peace of mind to your most important conversations. Let’s get you set up in minutes!
Automate this task with 5 simple prompts
Copy and paste the following prompts into Botize's AI task editor
-
1
Access the Botize automated task editor.
-
2
Select the AI editing tool.
-
3
Set up the automation to activate instantly whenever a new event occurs
Copy and paste this prompt into the AI editing tool.
Create a trigger so the automation starts immediately whenever there’s new incoming information to process. ⤵
Click the 'Apply this task' button to confirm.
-
4
Monitor incoming WhatsApp messages for new texts
Copy and paste this prompt into the AI editing tool.
Add a step to listen for and capture each new text message received through WhatsApp. ⤵
Click the 'Apply this task' button to confirm.
-
5
Filter incoming messages so that only those from a specific phone number continue
Copy and paste this prompt into the AI editing tool.
Include a filter that checks if the incoming WhatsApp message is from the phone number I specify. Only process messages from that contact. ⤵
Click the 'Apply this task' button to confirm.
-
6
Save the relevant message information into a Google Sheet
Copy and paste this prompt into the AI editing tool.
Add a step to record the content of each qualifying WhatsApp message into a Google Sheets spreadsheet, including the timestamp, sender’s number, name, message ID, and the actual message. ⤵
Click the 'Apply this task' button to confirm.
-
7
Send a confirmation reply back to the sender on WhatsApp
Copy and paste this prompt into the AI editing tool.
After saving the message, send a confirmation message back to the original sender on WhatsApp to let them know their message was received and recorded. ⤵
Click the 'Apply this task' button to confirm.
-
8
Your automation is ready to use. Click the 'Save changes' button.
Save changes
Never Miss a Message: Auto-Save & Reply to VIP WhatsApps
No more jumping between WhatsApp and spreadsheets, or forgetting to reply to high-priority people. This automation watches your WhatsApp chats, grabs messages from the specific sender you pick, logs them in a Google Sheet, and shoots back a courteous reply—all by itself. You define whose messages get processed, where they get saved, and exactly what reply to send. Zero coding, no headaches, 100% you.
| Manual | Botize | |
|---|---|---|
| Spotting if the message is from the right person | 2 minutes | 0 Minutes |
| Copying the message text + details into a spreadsheet | 5 minutes | 0 Minutes |
| Typing and sending a polite reply | 1 minute | 0 Minutes |
| Total | 8 minutes per message | 0 Minutes |
Looking to automatically store messages from that one key contact and instantly acknowledge them? You’ve landed in the right spot—finally, an automation that just gets it.
VIP Client Tracking
Auto-save every single message from your top client and reply with a reassuring 'Message received—I'll follow up soon!' so they always feel valued.
Capture Instantly
Never scramble to find an important message again.
Always Responding
Your key contact gets a quick confirmation, every single time.
Total Peace
Relax knowing nothing crucial will slip through the cracks.
Internal Team Handovers
Have your team lead’s instructions captured in a spreadsheet every morning, with an instant acknowledgment reply, ensuring nothing gets lost between chats and handover docs.
⌾︎ You have VIP clients or teammates whose messages must never be missed.
⌾︎ You want a perfect archive of every word from a specific person (no more manual copying!).
✕ You want to save all WhatsApp messages from everyone, not just one contact.
✕ You don’t use Google Sheets or WhatsApp as part of your workflow.
✓ Choose the exact phone number whose messages you want to capture.
✓ Set the custom confirmation reply to give your conversations a personal touch.
✓ Pick the Google Sheet URL and customize the columns where data will be stored.
This automation monitors incoming WhatsApp messages and only reacts when the sender matches a specific phone number that you define. When that person sends you a message, the automation automatically saves the content of the message in a Google Sheets spreadsheet and then sends back a confirmation reply. To make it work correctly, you need to provide the URL of the Google Sheets file where each message will be stored, define the confirmation message that will be sent to the user, and specify the phone number of the contact so the automation only processes messages sent by that person.
