Every Sunday at 10:00, extract next week’s Google Calendar events and send them by email via Gmail
Never miss a meeting (or a Sunday sleep-in) again. Get your full Google Calendar schedule for the week, sent straight to your inbox — like clockwork.
Scrambling every Sunday night or Monday morning to check, copy, and organize next week’s meetings from Google Calendar can be a real drag—especially when you need to update your team, sync your week, or simply avoid double bookings. Without automation, you risk missing appointments, losing valuable prep time, or, worse, being that person who forgets an important event. The wasted minutes add up, the overflowed inboxes do too, and your week starts off behind before Monday even arrives.
This formula from Botize takes care of all that stress by automatically pulling all your Google Calendar events for the upcoming week every Sunday at 10:00 AM (your timezone), formatting them neatly, and sending a digest via Gmail to anyone you choose. You get a structured summary—complete with event titles, times, locations, descriptions, and direct calendar links—so you or your team always start the week with clarity and control. Customize it for your time zone, pick which calendar to monitor, and decide who gets the email; it’s all on autopilot, so you stay organized without lifting a finger.
Ready to reclaim your Sundays and start each week ahead of the curve? Follow along with our step-by-step instructions, or use this formula in Botize to implement the automation instantly. Take the manual work out of your calendar management, wow your team, and step into your most productive week yet!
Automate this task with 3 simple prompts
Copy and paste the following prompts into Botize's AI task editor
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Access the Botize automated task editor.
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Select the AI editing tool.
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First, set up the automation so it triggers every Sunday at 10:00 in the specified time zone.
Copy and paste this prompt into the AI editing tool.
Create a trigger that runs the workflow automatically every Sunday at 10:00AM, based on the user's configured time zone. ⤵
Click the 'Apply this task' button to confirm.
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Now, add a step to collect all events from the selected Google Calendar for the upcoming week (Monday to Sunday).
Copy and paste this prompt into the AI editing tool.
Retrieve all events from the user's chosen Google Calendar for the next week, starting from Monday at 00:00 until the following Sunday at 23:59, in the user's time zone. ⤵
Click the 'Apply this task' button to confirm.
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Finally, send an email via Gmail with a summary of the week's calendar events.
Copy and paste this prompt into the AI editing tool.
Compose and send an email via Gmail that lists the upcoming week's events. Include each event's title, date and time, location (if available), description (if present), and a direct link to the event in Google Calendar. Format the email for clarity and structure. If there are no events, indicate that in the email. ⤵
Click the 'Apply this task' button to confirm.
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Your automation is ready to use. Click the 'Save changes' button.
Save changes
Your Weekly Agenda? Delivered Fresh, Every Sunday.
Here’s how it works: Every Sunday at 10:00AM (your time, not someone else’s), we comb through your Google Calendar for all your upcoming week’s events. Those events? They’re rolled up into a clear, well-formatted email landing in your Gmail inbox. Titles, times, places, details, and a direct link to each event — all in one place, right before the week starts. Yes, it’s that simple.
| Manual | Botize | |
|---|---|---|
| Open Google Calendar and select the right week | 3 | 0 Minutes |
| Copy each event’s detail into an email | 7 | 0 Minutes |
| Format the email so it’s readable and not a messy wall of text | 5 | 0 Minutes |
| Send the email to yourself or your team | 2 | 0 Minutes |
| Total | 17 | 0 Minutes |
If you landed here searching for an easy way to keep your week organized (without having to check your calendar every morning), breathe easy. This is exactly what you need — no more, no less.
Weekly Kickoff Ritual
Imagine waking up on Sunday, opening your inbox, and actually seeing your week at a glance — no sign-in, no searching. Just plan, prep, and enjoy your Sunday.
Zero Surprises
Know your week ahead, so nothing catches you off guard.
No More Hunting
Your full schedule in your inbox — no tabs, no fuss.
Real Life Proof
Actually see your week mapped out — not just numbers on a calendar.
No More Missed Meetings
If you’ve ever forgotten a Monday morning call because you didn’t check your calendar over the weekend, this automation has your back (and your Monday meetings covered).
⌾︎ You manage lots of meetings or shifting events and hate doing the calendar dance every day.
⌾︎ You want a friendly Sunday reminder of what’s coming so you can plan and breathe — not panic.
✕ You love living on the edge and prefer calendar chaos.
✕ You never look at your email, ever.
✓ Change the send day or time: Want it Saturday morning instead of Sunday? Go for it.
✓ Pick any Google Calendar: Pull agendas from your work, family, or side-hustle calendars.
✓ Choose your recipients: Get it yourself, send it to the whole team, or both.
This automation runs every Sunday at 10:00 (based on your configured time zone). It retrieves all events from your Google Calendar for the upcoming week (from Monday to Sunday). Once the events are collected, the automation formats them into a structured email, including details such as event title, date and time, location, description, and a direct link to each event in Google Calendar. Finally, the email is sent via Gmail to the specified recipients. You will need to specify your time zone, select the Google Calendar that contains the events, and configure your Gmail account for sending the email.
